Formal communications by email
POPAI
would like to be able to send you company communications by email, but it is
only able to do this with your agreement. “Company communications” are those
that concern you as a legal member of the company, including notices of general
meetings, proxy forms, written resolutions, and copies of the company’s annual
accounts.
If you agree
to receive company communications by email:
-
You agree that the Company may send any
company communications to the email address to which this message has been
sent unless you specify an alternative address for this purpose.
- You may specify an alternative address,
or withdraw your agreement, at any time by sending an email to info@popai.co.uk.
- Your email address will not be included
in that part of the company’s register of members which is open to
inspection.
-
Until you withdraw your agreement, the
Company may send any company communication in the body of an email, or in
one or more attachments to an email, or by a combination of these two
methods. Attachments will be Microsoft Word documents, PDF documents, or
JPEG documents - the software needed to read these formats is available
from the internet free of charge.
- If an email is sent to the address that
you have agreed may be used for this purpose, you will be deemed to have
received it 24 hours after it was sent. In calculating this period, no
account will be taken of any part of any Saturday, Sunday, Christmas Day,
Good Friday, or bank holiday in England under the Banking and Financial
Dealings Act 1971.
The directors
recommend that you add the popai.co.uk
domain name to the list of email sources that should never be blocked by your
spam filter.
-
If the Company receives an automated
message to the effect that an email containing a company communication
could not be delivered, the communication will still be deemed to have
been delivered 24 hours after it was first sent by email but the Company
will make two further attempts to deliver it and then it will send a hard
copy of the communication to the postal address recorded in the register
of members.
- You may ask the company to provide a
hard copy of any company communication you have received by email and it
will be sent to you within 21 days. There will not be a charge for
this.
- A unique identification code will be
issued to you to enable you to authenticate any important messages and
documents you send to the company - including proxy forms and written
resolutions.